Resources for Portfolio Coaches

Find resources for new and returning Portfolio Coaches. 

For All Coaches:

Open Access

Complete the Portfolio Coach Orientation Module

Updated for the 2026/27 academic year! Click to learn important information about Portfolio.

Invitations Sent via Email

Attend a Portfolio Coach Orientation

This is a great opportunity to ask any questions that remain after reviewing the module and handbook.

Via Email

Connect with Portfolio Throughout the Year

Stay connected to Portfolio peers and participate in site-specific faculty development throughout the year.

Where to Find Portfolio Coach Information

Open Access

This Webpage

This webpage is regularly updated to provide resources to Portfolio coaches.

CWL Login Required

Elentra - Coaches Corner

Click to find year-specific and all-years resources organized by the Portfolio team.

via Email

Through Email

Check your inbox for coach/student handbooks, orientation slides, recordings, and the calendar of events.

Live Faculty Development Sessions

Potrfolio coaches are invited to participate in the following live faculty development sessions this academic year.

For all faculty development events, check out our full offerings on the Events page.

Faculty Development Workshops for Small Group Teachers

Session Title: When to Jump In and When to Sit and Wait
Date & Time: Monday, October 5, 2026 – 5:30-7:00pm
Location: Zoom
Facilitators: Dr. Andrea Gingerich & Dr. Clarissa Wallace

LEARN MORE & REGISTER

AI in Teaching - Faculty Development sessions
Workshops

AI in Teaching 101 (beginner-level): Wed, Oct 14, 2026 | 5:30-6:30pm | Zoom

Beyond the Basics: AI for Clinical Teaching (intermediate level): Thu, Jan 21, 2027 | 5:30-7:00pm | Zoom

LEARN MORE & REGISTER

 

AI Community of Practice (all-levels)

Join the Community of Practice (CoP) on AI in Teaching and Learning to share current insights, discuss relevant research, and learn about the latest tools.

2026 Dates & Times: September 23 & November 19| 12:00-1:00pm | Zoom

2027 Dates & Times: February 3, April 27 & June 14 | 12:00-1:00pm | Zoom

LEARN MORE & REGISTER

Teaching Resources

Student Assessments – How to Grade in Elentra

Learn the Portfolio grading process with handy images explaining every step.

Recognize and Respond to a Student in Crisis

Created by MDUP Student Affairs and the Office of Faculty Development, this resource helps you identify and differentiate the severity of a student’s distress and enables you to guide them to the most appropriate resources and supports.

A Faculty Member’s Guide to Supporting Students Before, During and After the National Residency Match

Created by the UBC MD Undergraduate Program (MDUP) Office of Student Affairs and the Office of Faculty Development, this guide outlines the ways faculty members can support medical students before, during, and after the National Residency Match (CaRMS), and where to learn about reference letters if students request one from you as a faculty member.

The Inclusive Language Guide

Refer to this guide’s inclusive language principles as you prepare to deliver materials and facilitate student and resident learning in Health Professions education. The guide focuses on key areas where language could be more inclusive, and was developed through consultation with academic leadership, faculty, and students.

Audience: Those teaching in lecture, small group, and clinical settings

Format: PDF

Developed by the Office of Faculty Development & Educational Support and the Office of Respectful environments, Equity, Diversity & Inclusion (REDI).

Hidden Curriculum in Clinical Teaching

This quick resource (QTip) defines and highlights examples of the hidden curriculum (HC) in clinical teaching and encourages educators to reflect on how these implicit messages influence learners.

Through intentional self‑reflection, faculty can identify which elements of the HC align with their values and should be reinforced and which may need to be reconsidered.

Virtual Teaching Resources for Portfolio Coaches

Review these resources on virtual delivery of Portfolio if a program need arises:

Feedback Portfolio Coaches Receive

Students are also responsible for giving feedback to their coaches. To learn more about the process, the forms used to collect feedback, and frequently asked questions, visit the Teacher Assessment webpage. 

Contacts

For philosophy or pedagogy-related portfolio questions, please contact the Portfolio Pillar Lead, Dr. Charmaine Ma at charmaine.ma@ubc.ca.

For IT related questions, please contact Med IT.

For Elentra support, contact the Elentra Support Team.

For all other questions, please contact your Portfolio Lead.