Resources for Portfolio Coaches
Find resources for new and returning Portfolio Coaches.
For All Coaches:
Complete the Portfolio Coach Orientation Module
Updated for the 2026/27 academic year! Click to learn important information about Portfolio.
Attend a Portfolio Coach Orientation
This is a great opportunity to ask any questions that remain after reviewing the module and handbook.
Connect with Portfolio Throughout the Year
Stay connected to Portfolio peers and participate in site-specific faculty development throughout the year.
Where to Find Portfolio Coach Information
This Webpage
This webpage is regularly updated to provide resources to Portfolio coaches.
Elentra - Coaches Corner
Click to find year-specific and all-years resources organized by the Portfolio team.
Through Email
Check your inbox for coach/student handbooks, orientation slides, recordings, and the calendar of events.
Live Faculty Development Sessions
Potrfolio coaches are invited to participate in the following live faculty development sessions this academic year.
For all faculty development events, check out our full offerings on the Events page.
Faculty Development Workshops for Small Group Teachers
Session Title: When to Jump In and When to Sit and Wait
Date & Time: Monday, October 5, 2026 – 5:30-7:00pm
Location: Zoom
Facilitators: Dr. Andrea Gingerich & Dr. Clarissa Wallace
AI in Teaching - Faculty Development sessions
Workshops
AI in Teaching 101 (beginner-level): Wed, Oct 14, 2026 | 5:30-6:30pm | Zoom
Beyond the Basics: AI for Clinical Teaching (intermediate level): Thu, Jan 21, 2027 | 5:30-7:00pm | Zoom
AI Community of Practice (all-levels)
Join the Community of Practice (CoP) on AI in Teaching and Learning to share current insights, discuss relevant research, and learn about the latest tools.
2026 Dates & Times: September 23 & November 19| 12:00-1:00pm | Zoom
2027 Dates & Times: February 3, April 27 & June 14 | 12:00-1:00pm | Zoom
Teaching Resources
Student Assessments – How to Grade in Elentra
Learn the Portfolio grading process with handy images explaining every step.
Recognize and Respond to a Student in Crisis
Created by MDUP Student Affairs and the Office of Faculty Development, this resource helps you identify and differentiate the severity of a student’s distress and enables you to guide them to the most appropriate resources and supports.

A Faculty Member’s Guide to Supporting Students Before, During and After the National Residency Match
Created by the UBC MD Undergraduate Program (MDUP) Office of Student Affairs and the Office of Faculty Development, this guide outlines the ways faculty members can support medical students before, during, and after the National Residency Match (CaRMS), and where to learn about reference letters if students request one from you as a faculty member.

The Inclusive Language Guide
Refer to this guide’s inclusive language principles as you prepare to deliver materials and facilitate student and resident learning in Health Professions education. The guide focuses on key areas where language could be more inclusive, and was developed through consultation with academic leadership, faculty, and students.
Audience: Those teaching in lecture, small group, and clinical settings
Format: PDF
Developed by the Office of Faculty Development & Educational Support and the Office of Respectful environments, Equity, Diversity & Inclusion (REDI).

Hidden Curriculum in Clinical Teaching
This quick resource (QTip) defines and highlights examples of the hidden curriculum (HC) in clinical teaching and encourages educators to reflect on how these implicit messages influence learners.
Through intentional self‑reflection, faculty can identify which elements of the HC align with their values and should be reinforced and which may need to be reconsidered.
Past Faculty Development Sessions for Portfolio Coaches
Slides and/or key takeaways from past informational sessions are provided below:
Virtual Teaching Resources for Portfolio Coaches
Review these resources on virtual delivery of Portfolio if a program need arises:
Feedback Portfolio Coaches Receive
Students are also responsible for giving feedback to their coaches. To learn more about the process, the forms used to collect feedback, and frequently asked questions, visit the Teacher Assessment webpage.
Contacts
For philosophy or pedagogy-related portfolio questions, please contact the Portfolio Pillar Lead, Dr. Charmaine Ma at charmaine.ma@ubc.ca.
For IT related questions, please contact Med IT.
For Elentra support, contact the Elentra Support Team.
For all other questions, please contact your Portfolio Lead.
