Support for Non-Clinical Preceptors


We are working closely with course leadership and MedIT to update this page daily with information to support your teaching in the UGME.

Faculty Teaching Roles

Large Group Teaching

Support for lecturers

  1. Tips for a successful lecture

Part 1 General Overview

Part 2 PPT Checklist

  1. Inclusive Language Guide

UBC is committed to supporting teachers in implementing inclusive course design and teaching practices. This inclusive language guide is developed by the Office of Faculty Development & Educational Support, and the Office of Respectful Environments, Equity, Diversity & Inclusion, and is designed to support those teaching in lecture, small group, and clinical settings.

  1. Land Acknowledgement Resource

Doing a land/territory acknowledgement helps insert an awareness of indigenous presence and land rights in everyday life. This quick guide describes how to create and deliver a digital land/territory acknowledgement and why it is important to promote awareness.

This resource has been created in consultation with CTLT Indigenous Initiatives and the Center for Excellence in Indigenous Health, UBC.

  1. Lecture PPT Template

This is a PowerPoint that lecturers can use for MEDD411/412/421/422. 

The second-to-last slide in this slide deck is a reminder for students to complete their Teacher Assessment From. Feel free to include that slide in your presentation if you received notification that you lecture will be assessed this academic year - this information should be included in the confirmation email you received from the program.

  1. Assessment of Teacher by Learner - FAQ Info Sheet

This resource, created by the Teacher Assessment team, is an information sheet that provides answers to frequently asked questions (FAQ) regarding assessment of teachers by learners.

  1. Course readings to support UGME instruction

This document outlines how to select reading materials for your course/session.

  1. Piazza Guide

A user guide for faculty and students on how to engage on Piazza.

For instructions on how to navigate Piazza, go to Piazza Guide for Instructors https://education.med.ubc.ca/edtech-resources/piazza-guide-for-instructors/

  1. Sli.do Plug-in for PowerPoint

The Plug-in allows instructors to operate Sli.do while remaining in sharing-mode in their PowerPoint presentation.

  1. For information on how to lecture over zoom including how to use Piazza, please visit https://facdev.med.ubc.ca/educational-technology-team/
  1. For support on aligning your session’s learning objectives with virtual tools available in zoom, please see Active Learning Strategies – Synchronous Sessions 2021
  1. For one-on-one support with planning the structure of your lecture and ways to embed engagement, please contact the FoM Office of Faculty Development at fac.dev@ubc.ca. If you would like support with using technology for recording lectures, please email EdTech at edmedia.med@ubc.ca.
  2. For presenting remotely over Zoom, we suggest performing a connectivity check with Digital Solutions to ensure a quality connection and an optimized environment, such as checking sound quality and lighting. We recommend getting in touch with the MedIT Service Desk at medit.servicedesk@ubc.ca at least 24 hours in advance of your presentation.

Small Group Teaching

Faculty and learner instructions

Small group learning interactive sessions not occurring in the clinical setting can be supported using the online conferencing tool Zoom. If desired, the teaching faculty may facilitate the session from a FoM supported video-conference room.

Support instructions for learners to join a session is available on Entrada.

Faculty development offerings

Videoconferencing session guide for presenters, moderators, and participants:
VC_SessionGuide

Tips, guidance, lessons learned, and policy to help ensure CBL sessions are optimized for facilitation in a virtual environment. Course Leadership, tutors, Faculty Development and MedIT have contributed to this living document which will be updated as needed.
CBL Virtual Facilitation

Key Messages from the CBL Tutor stay-on session:
CBL Tutorials – Transitioning from in-person to Zoom tutorials

Faculty Development is working closely with course leadership to provide targeted faculty support sessions based on faculty teaching role. If you require immediate assistance or would like one-on-one support with transitioning to teaching in a virtual environment, please email fac.dev@ubc.ca to schedule a meeting.

Please reach out to fac.dev@ubc.ca for immediate tutor support needs.

Faculty and learner instructions

Small group learning interactive sessions not occurring in the clinical setting can be supported using the online conferencing tool Zoom. If desired, the teaching faculty may facilitate the session from a FoM supported video-conference room.

Support instructions for learners to join a session is available on Entrada.

Faculty development offerings

Videoconferencing session guide for presenters, moderators, and participants:
VC_SessionGuide

Please reach out to fac.dev@ubc.ca for immediate tutor support needs.

Faculty and learner instructions

Small group learning interactive sessions not occurring in the clinical setting are supported using the online conferencing tool Zoom.

Support instructions for learners to join a session is available on Coach's Corner in Entrada.

Faculty development offerings

Videoconferencing session guide for presenters, moderators, and participants:
VC_SessionGuide

Please reach out to fac.dev@ubc.ca for immediate tutor support needs.

Faculty and learner instructions

Small group learning interactive sessions not occurring in the clinical setting can be supported using the online conferencing tool Zoom. If desired, the teaching faculty may facilitate the session from a FoM supported video-conference room.

Support instructions for learners to join a session is available on Entrada.

Faculty development offerings

Videoconferencing session guide for presenters, moderators, and participants:
VC_SessionGuide

Please reach out to fac.dev@ubc.ca for immediate tutor support needs.

Teacher Support and Assessment

This resource, created by the Teacher Assessment team, is an information sheet that provides answers to frequently asked questions (FAQ) regarding assessment of teachers by learners.

Click here to download the PDF: Assessment of Teacher by Learner FAQ Info Sheet


Leadership and Communication Resources

A list of articles suggested by the UGME COVID-19 Information Task Force.


Teaching with Technology

The Faculty of Medicine is offering the use of Zoom for teaching and learning sessions.

Booking Zoom for teaching/learning sessions

To add Zoom to an existing session, please contact MedIT at medit.resourcecoordination@ubc.ca.

For existing videoconference enabled teaching/learning sessions in the booking system, the Resource Coordination team will reach out to the organizer to confirm booking and help transition to Zoom on a day to day basis.

For new teaching/learning sessions requiring videoconferencing, submit a room request to the Resource Coordination team on the room booking site:

          • For bookings requiring a room: select the desired physical room using RoomFinder and indicate in the notes section "online teaching/learning with Zoom and VC room."
          • For bookings that do not require a room: go to Room Request and in the notes section indicate "online teaching/learning only with Zoom."

Joining a zoom session as an instructor

          1. GETTING READY
              • Prepare a day or two in advance for this session
              • Connect using a Laptop or Desktop.
              • Make sure the internet service and device you are using are the same that you will be using on the day of the session.
                • Ideally you should connect using a wired connection – WIFI may have bandwidth problems
              • Use a headset that incorporates a microphone
              • Join a test meeting to familiarize yourself with Zoom

2. PLANNING YOUR SESSION

If you need practical support and guidance to transition your teaching and learning to online, MedIT’s EdTech team is offering drop-in clinics for faculty to test Zoom as well as get instruction on how to use the tool. A drop-in will take about 10 to 15 minutes.

Clinics run daily, for up-to-date clinic times click the link below.

Click here for zoom drop-in clinic information.

If you require assistance outside of these hours or require immediate support needs, please email edmedia.med@ubc.ca.

 Please note: for all technical support requirements contact the MedIT helpdesk 1.877.266.0666 or medit.servicedesk@ubc.ca

3. JOINING THE SESSION

If you have issues joining the session, you should join via the audio bridge
Dial: 1-778-907-2071, followed by the Meeting ID and # (Long distance charges may apply)

When you enter the zoom environment you will see the following controls at the bottom of the screen:
Zoom Controls


Video Tutorials

Meeting Controls

Share your screen


The Faculty of Medicine is using the Piazza platform to efficiently manage Q&A for learning sessions in MEDD 411 and 421. Students can post questions and collaborate to edit responses to these questions. Instructors can also answer questions, endorse student answers, and edit or delete any posted content.

For information on where to find the Piazza boards for MEDD 411 and 421, and how to interact with students, please see the below guide.

Piazza Instructor Guide