Support for Non-Clinical Preceptors


We are working closely with course leadership and MedIT to update this page daily with information to support your teaching in the UGME.

Faculty teaching roles

Large Group Teaching

New teaching instructions - UGME Lecture Recording Plan for Online Learning COVID-19

UBC and the Faculty of Medicine has adopted an online learning approach to reduce the spread of COVID-19 in the education community. To support teaching faculty in the delivery of lecture content we have identified three approaches to consider:

Option 1: Using an existing recording

If a lecture recording exists on a topic and the content reflects what would have been taught this year then the recommendation is to use the previously existing lecture recording and no new lecture recording would be created. To verify if a lecture recording exists, please contact Shaun Kevilovski in the Curriculum Management Unit at shaun.kevilovski@ubc.ca.

Option 2: Self-record new lecture

If a new lecture is required due to a significant change in content, it is recommended that the responsible faculty member self-record the new lecture. It is recommended that you use a recording tool such as Camtasia (available to UBC faculty), Voice over PowerPoint, Keynote or another tool as long as the recording can be provided in a MP4 file format. Please submit the final recording to the Curriculum Materials Coordinator Claire Pike at claire.pike@ubc.ca.
If a faculty would like to self-record but would like support in doing so, please reach out to MedIT - Educational Technology at edmedia.med@ubc.ca and we will assist you.

Option 3: Standard lecture recording without learner audience

If a new lecture is required due to a significant change in content, but the responsible faculty member is not comfortable self-recording then the lecture could be recorded in a standard lecture or video conferencing space without a learner audience. As the Faculty of Medicine is following provincial guidance on practicing social distancing this is not a preferred option. That being said, if a faculty member wishes to proceed with this option, please contact MedIT at medit.resourcecoordination@ubc.ca

Small Group Teaching

Faculty and learner instructions

Small group learning interactive sessions not occurring in the clinical setting can be supported using the online conferencing tool Zoom. If desired, the teaching faculty may facilitate the session from a FoM supported video-conference room.

Support instructions for learners to join a session is available on Entrada.

Faculty development offerings

Videoconferencing session guide for presenters, moderators, and participants:
VC_SessionGuide

Tips, guidance, lessons learned, and policy to help ensure CBL sessions are optimized for facilitation in a virtual environment. Course Leadership, tutors, Faculty Development and MedIT have contributed to this living document which will be updated as needed.
CBL Virtual Facilitation

Key Messages from the CBL Tutor stay-on session:
CBL Tutorials – Transitioning from in-person to Zoom tutorials

Faculty Development is working closely with course leadership to provide targeted faculty support sessions based on faculty teaching role. If you require immediate assistance or would like one-on-one support with transitioning to teaching in a virtual environment, please email fac.dev@ubc.ca to schedule a meeting.

Please reach out to fac.dev@ubc.ca for immediate tutor support needs.

Faculty and learner instructions

Small group learning interactive sessions not occurring in the clinical setting can be supported using the online conferencing tool Zoom. If desired, the teaching faculty may facilitate the session from a FoM supported video-conference room.

Support instructions for learners to join a session is available on Entrada.

Faculty development offerings

Videoconferencing session guide for presenters, moderators, and participants:
VC_SessionGuide

Please reach out to fac.dev@ubc.ca for immediate tutor support needs.

Faculty and learner instructions

Small group learning interactive sessions not occurring in the clinical setting are supported using the online conferencing tool Zoom.

Support instructions for learners to join a session is available on Coach's Corner in Entrada.

Faculty development offerings

Videoconferencing session guide for presenters, moderators, and participants:
VC_SessionGuide

Please reach out to fac.dev@ubc.ca for immediate tutor support needs.

Faculty and learner instructions

Small group learning interactive sessions not occurring in the clinical setting can be supported using the online conferencing tool Zoom. If desired, the teaching faculty may facilitate the session from a FoM supported video-conference room.

Support instructions for learners to join a session is available on Entrada.

Faculty development offerings

Videoconferencing session guide for presenters, moderators, and participants:
VC_SessionGuide

Please reach out to fac.dev@ubc.ca for immediate tutor support needs.


Leadership and Communication Resources

A list of articles suggested by the UGME COVID-19 Information Task Force.


Teaching with Technology

The Faculty of Medicine is offering the use of Zoom for teaching and learning sessions.

Booking Zoom for teaching/learning sessions

To add Zoom to an existing session, please contact MedIT at medit.resourcecoordination@ubc.ca.

For existing videoconference enabled teaching/learning sessions in the booking system, the Resource Coordination team will reach out to the organizer to confirm booking and help transition to Zoom on a day to day basis.

For new teaching/learning sessions requiring videoconferencing, submit a room request to the Resource Coordination team on the room booking site:

  • For bookings requiring a room: select the desired physical room using RoomFinder and indicate in the notes section "online teaching/learning with Zoom and VC room."
  • For bookings that do not require a room: go to Room Request and in the notes section indicate "online teaching/learning only with Zoom."

Joining a zoom session as an instructor

  1. GETTING READY
      • Prepare a day or two in advance for this session
      • Connect using a Laptop or Desktop.
      • Make sure the internet service and device you are using are the same that you will be using on the day of the session.
        • Ideally you should connect using a wired connection – WIFI may have bandwidth problems
      • Use a headset that incorporates a microphone
      • Join a test meeting to familiarize yourself with Zoom

2. PLANNING YOUR SESSION

If you need practical support and guidance to transition your teaching and learning to online, MedIT’s EdTech team is offering drop-in clinics for faculty to test Zoom as well as get instruction on how to use the tool. A drop-in will take about 10 to 15 minutes.

Clinics run daily, for up-to-date clinic times click the link below.

Click here for zoom drop-in clinic information.

If you require assistance outside of these hours or require immediate support needs, please email edmedia.med@ubc.ca.

 Please note: for all technical support requirements contact the MedIT helpdesk 1.877.266.0666 or medit.servicedesk@ubc.ca

3. JOINING THE SESSION

If you have issues joining the session, you should join via the audio bridge
Dial: 1-778-907-2071, followed by the Meeting ID and # (Long distance charges may apply)

When you enter the zoom environment you will see the following controls at the bottom of the screen:
Zoom Controls


Video Tutorials

Meeting Controls

Share your screen


The Faculty of Medicine is using the Piazza platform to efficiently manage Q&A for learning sessions in MEDD 411 and 421. Students can post questions and collaborate to edit responses to these questions. Instructors can also answer questions, endorse student answers, and edit or delete any posted content.

For information on where to find the Piazza boards for MEDD 411 and 421, and how to interact with students, please see the below guide.

Piazza Instructor Guide