Update to COVID-19 Quick Reference Sheet – Years 3 and 4 Students (Updated on January 12, 2021)
Due to the changing nature of the pandemic and our understanding of the COVID-19 virus, we have updated our guidelines. We still recommend that students do not participate in the care of patients with known COVID-19. We added that once the patient is outside of the period of communicability, students may participate. In addition, previously we recommended that students not participate in the care of patients who are high pretest probability for COVID-19 and the result is pending. We found that there is considerable heterogeneity about what constitutes “high pretest” and so we have left this decision up to the team which includes the student.
In addition, students may participate in aerosol-generating medical procedures IF COVID-19 is not suspected or the patient is COVID-19 test negative.
All patients should be screened for suitability before students are involved with in-person care. At the discretion of the attending physician and medical team, students are permitted to participate in in-person care of patients in the groups identified by a green check mark provided appropriate PPE is available. Students always have the right to refuse work they feel, from their own perception, is unsafe. Any guidelines specific to a student’s hospital site or Health Authority still apply.
See the Faculty Development Safety page for more information.
Welcome to Year 3! (Updated on August 18, 2020)
The following are some important resources that will ensure you have a safe return to clinical duties.
Please view your Welcome presentation which contains a lot of information.
Webside Manner: Prior to your first virtual clinical encounters, please review some basic online etiquette skills. Here is a link for tips and suggestions which will optimize your webside manner during virtual patient encounters both in the clinic or remotely.
Re: Goggles: The goggles [provided to C2022] have been tested by Health Canada and are approved for clinical use. Students may wish to purchase their own, in which case, they should adhere to the federal specifications listed here: https://buyandsell.gc.ca/sites/buyandsell.gc.ca/files/specifications_for_eye_protection_2020_04_10_0.pdf
Finally, the COVID-19 information handout is an important reference to keep handy.
Welcome to Year 3 (Updated on June 25, 2020)
Clerkship Schedules are found on Entrada under Program Information:
- Clerkship Schedules for C2022 (Drafts - Updated June 22, 2020)
Responses to your FAQ are found here.
COVID Quick Reference Guide for Students is found here.
COVID-19 Vaccines (Updated on January 5, 2021)
While medical students are still expected to be part of the second priority vaccination group (including other hospital staff, community GPs and medical specialists), with an expected vaccine delivery from February to March as per Provincial guidance, some students across the province are being offered vaccinations presently. These decisions are made locally by clinical department heads and Health Authorities, or as opportunities arise when excess vaccines are available. Students are (of course) able to accept these offers if presented which will help control virus spread in our healthcare facilities and communities and as well as help protect you. For students who receive the vaccine, there is no change to PPE requirements or to the UBC guidelines on which patients students can see. It is also still important to maintain physical distance and stay home when sick. Finally, please remember that vaccinated people will become COVID antigen test positive but will stay nucleic acid test negative. BCCDC COVID-19 vaccine resources can be found here.
COVID-19 Holiday Note (Updated on December 17, 2020)
We are wishing you all a restful, relaxing and well-deserved holiday season. As you all know during this time of the COVID pandemic it is very important to follow the public health recommendations to keep your families safe. During your holiday time it is also very important to follow the public health recommendations so that when you return to your clinical duties you are able to keep your patients and colleagues safe. As healthcare providers and healthcare leaders we have the added responsibility to demonstrate the importance of following the guidelines and be examples to our families and communities through our behaviour. Please be healthy and safe on your holiday so that you are healthy and safe when you return to your clinical duties.
Dr. Cheryl Holmes, Associate Dean Undergraduate Medical Education
Dr. Sarah Brears, Regional Associate Dean Southern Medical Program
Dr. Bruce Wright, Regional Associate Dean Island Medical Program
Dr. Paul Winwood, Regional Associate Dean Northern Medical Program
Dr. Amil Shah, Regional Associate Dean Vancouver Fraser Medical Program
Virtual Home Office Visit Guidelines (Updated on December 8, 2020)
Due to COVID-19 guidelines, safety plans must be in place for all workspaces including all UBC learning spaces. A clinical preceptor’s home office is unfortunately not considered a UBC learning space at this time. Therefore, students should not be working from a preceptor’s home office to complete virtual patient visits. Students who are having difficulty doing virtual visits remotely with their preceptor are asked to contact the appropriate program assistants for further support.
Update on Active Self-assessment Requirements (Updated on December 1, 2020)
In recent weeks, the BC Provincial Government has introduced a number of Public Health Orders related to reducing COVID-19 transmission.
Faculty, staff and students at UBC Vancouver received a UBC Broadcast on November 10, 2020 with information about the Public Health Orders — as they related to the Vancouver Coastal Health and Fraser Health regions. Faculty, staff and students at UBC Okanagan received a message on November 24, 2020, with further details — once the restrictions became province-wide. UBC has now provided an additional update, which applies to all faculty, staff and students at UBC (regardless of campus location). For more information and FAQs, visit Safety & Risk Services.
Students attending clinics or classes, now need to directly confirm to their preceptor/UBC representative that they have completed a self-assessment for symptoms of COVID-19 before arriving at their class. This confirmation can be verbal and does not require documentation. Please use the BC self-assessment tool at https://bc.thrive.health/. Anyone experiencing symptoms must follow the guidance provided in the self-assessment tool.
Winter Break (Updated on December 14, 2020)
No regular curricular clinical work is being scheduled from December 21, 2020 until January 4, 2021. In addition, no changes have been made to the suspension of extracurricular clinical activities.
Students should not be present at clinical locations over the holiday unless by direct instruction of their site Regional Student Promotions Subcommittees (IMP, NMP, SMP, VFMP) for the purpose of make-up time.
Start of Term 2 after Winter Break (Updated on December 8, 2020)
While the start of classes for many programs at UBC Vancouver and UBC Okanagan will be delayed until January 11, the MD Undergraduate program will start as planned on January 4, 2021.
Assessment FAQ (Updated on December 8, 2020)
Answers to your Assessment FAQ re: MCQ’s can be found here.
Year 4 FLEX (MEDD 449) (Updated on December 1, 2020)
Although your MEDD 449 block is scheduled for December 2021 – January 2022 (one week before your Christmas break, 3 weeks after your Christmas break), we encourage you to start thinking now about what project you would like to work on in MEDD 449. Your Year 4 schedule is very tight (CARMS application deadlines, OSCE, etc.). In light of these time pressures, it’s best to have finalized your MEDD 449 project plans well before November 2021.
There is also a small but finite possibility that the current COVID-19 situation worsens enough that medical students will be asked to leave their clinical rotations. Dr. Bonnie Henry, the Health Authorities and the MDUP program are firmly committed to ensuring your clinical training can continue. But in the interests of contingency planning, we recommend you think now about possible FLEX projects should it become necessary to pause your clinical training, and you switch to working on a MEDD 449 project earlier than planned in 2021. We suggest you consider projects that you can complete remotely, similarly to the adjustments you had to make to your MEDD 429 projects in spring 2020.
Please reach out to your FLEX Site Directors if you have questions about projects.
- Year 2 OSCE previously scheduled for April 5 – cancelled
- MEDD 422 Lab Exam 2 –May 13, 2020 is low stakes and formative
- The score on the MCQ exams this year will not be used to make a Pass/Fail decision, however attendance is mandatory.
- Results on these exams may guide academic advising.
- In the Assessment package:
- Formative means: Assessment activities that provide feedback to students and the program with the aim of improving student learning, e.g., formative OSCE, and progress tests. These activities are low or no-stakes; however, completion of some formative assessments is required for advancement and promotion.
- Summative means Assessment activities that indicate whether a student has achieved course learning outcomes and/or year-level milestones. Successful completion of summative assessments is required for advancement and promotion.
- The final MEDD422 MCQ Exam 3 on May 11, 2o2o, will have the same format as previous MCQ Exams, but with the option of open book resources.
- The Lab Exam will be taken in ExamSoft. It will include a mix of MCQs and short-answer questions w/ images. The number of questions per Lab discipline will be proportional to the number of contact hours for each discipline. Assessment will be sending a detailed e-mail to the Class with information on the exam format.
COVID-19 Quick Reference Guide (Updated on October 22, 2020)
We have updated this document to reflect the current practice that we are now allowing students to see patients with low-moderate (NOT high) pretest probability of having COVID-19 but test pending or negative.
AFMC Decision Regarding 2022 Resident (R-1) Match (Updated on October 29, 2020)
The AFMC Board has made the following decisions regarding the 2022 Resident (R-1) Match:
- Interviews will continue to be in a virtual format for all candidates.
- The match timeline will be:
- Application MSPR submission/University transcript: No earlier than Jan. 7, 2022
- The File Review Period: January 31 to February 27, 2022
- The Virtual Interview Period: February 28 to March 20, 2022
- Match Day First Iteration: April 12, 2022
- Match Day Second Iteration: May 12, 2022
Navigating COVID and Absences during Clerkship (Updated September 17, 2020)
Hope the second week of clerkship went well! There have been inquiries to the faculty about what to do if you’re missing school. This week I personally also took a day off to get tested for COVID since I had some minor symptoms (don’t worry y’all, this has since resolved, and results were negative). It was previously dogma to go to work no matter what and unlearning this can lead to a lot of internalized stigma and inner turmoil over missing time. I wanted to share that everyone has been incredibly supportive and that the faculty is noticing the work culture shifting to taking time off rather than not. I think it’s important to say all this and hopefully some will find it helpful.
The faculty can imagine that students may have many questions about how to navigate absence and education in the future (I also had some questions myself). Attached is some messaging that the student reps wrote together with the faculty to hopefully provide us with a starting point.
Chris on behalf of Year 3 Student Reps
Scenario: You have met an indication to self-isolate, (i.e. you are experiencing COVID-19 symptoms, or you have been instructed to do so by public health). If you are unsure about the indications, check this quick reference sheet for resources (Found on Entrada > MEDD431 > Course Core Documents)
After you have self-isolated, taken care of yourself, and are feeling well enough:
- Student affairs is a great place to start! (This is not required but recommended.) Consider if you wish to self-disclose your own scenario. If you do not wish to self-disclose, contact your student affairs dean. The list of student affairs contacts can be found here.
- Read through the Absence Policy and Forms and complete the Absence Form on Entrada, all found under Policy and Forms (on Entrada left panel) > Attendance and Absences here.
- These are extensive but helpful to know what to do next.
- Start with “Unforeseen Absence COVID” since this will be most relevant. “Policy 006 for absences” has general info on absences.
- Follow steps in Attendance & Absence Procedure and Contact List to find out who you need to contact
- Fill out the Absence Form accordingly to send in.
- A step-by-step guide on filling out the Absence Form is also available in the Yr 3 Help Guide for Students – How to complete the MDUP Student Absence form here.
- By the end, you will probably have to contact your preceptor, the rotation admin, and the Site Director. **This will differ depending on your site/circumstance so please double check. Site Directors are listed Entrada>Program Information> Preparing for Year 3 > Year 3 Program Contacts (here)
- These are extensive but helpful to know what to do next.
*** an updated process is underway, and you will receive an email from the Program Managers soon
- Medical Education and Making Up Time. As a class, we will likely face many absences in the future. The Site Director, in conjunction with preceptors and other clerkship directors, will come up with a make-up plan as needed. This will also depend on whether the student is feeling well enough to continue. Here are some suggestions from the faculty to work around these absences:
- It may require a couple of business days for the make-up plan to be set into motion, so we are all encouraged to take leadership on our own educational plan now. In the event that we must self-isolate, students are encouraged to enact their own plan while waiting for further educational planning from faculty.
- Here are some suggestions, if applicable:
- Contact preceptors and ask if any visits can be done online. Consider if any direct observations or other logging can be met online
- Continue to attend academic half day lectures and study material on Entrada
- Continue any self-directed learning relevant to cases seen so far
- Complete virtual cases on Aquifer, Entrada etc.
Lastly, as a message from Dr. Cary Cuncic and her team as well as us, we know that everyone is doing their best to ensure safety for all those around us and ourselves. Keep up the good work by socially distancing, limiting the number of close contacts in our social community bubbles to 5-6, and staying home when experiencing symptoms. Remember that it is our professional responsibility to stay home when any of us are not feeling well and get a COVID-19 test. We know there is anxiety around missing out on learning, and we hope that the above has reassured you. The ultimate goal is to contain any infections and to prevent getting others sick. We do understand that there is sometimes negative role modeling and that these are difficult times. May we continue to embody kindness and calm for one another during this pandemic.
Sending you best wishes,
Year 3 Student Reps in collaboration with the Faculty
Frequently Asked Questions re: Clerkship (Updated on July 17, 2020)
We did our best to answer your SliDo questions from the July 9 Intro to 6 Week Self-Study Session listed by priority. Here is the direct link to the FAQ on Entrada.
MEDD 431 Rotation Schedule (Updated on June 11, 2020)
You will notice that we only have the master schedule published for VFMP here. For the other 3 sites, the caveats apply:
- The Surgical and Perioperative Care (SPC) block: the schedule is not completely finalized as we are still waiting for confirmation of some rotation capacity (i.e. Orthopedics); if Orthopedics can't be a full two weeks then we may extend a surgical subspecialty or General Surgery by 1 week; this will need to be confirmed with all stakeholders of SPC. This reflects a similar SPC block model for the Class of 2021.
- The Ambulatory Block: Rural Family Practice rotations are the same across all the sites (weeks, same start / end dates). Specific details for the IMP, SMP, and NMP are yet to come. The VFMP schedule distinguishes between the first 3 weeks of dedicated EM and the last integrated week of EM/IM/DR/OP. At the distributed sites, Emergency Medicine / Ambulatory Clinics will be a blended model in order to leverage the strengths of each site.
- Women and Children’s Health (WCH) and Brain and Body (BB) blocks will be the same across all sites.
Please provide your feedback to the Class of 2022 Student Reps here.
Welcome to Clerkship (Updated on June 8, 2020)
Dear Students in class of 2022,
We are so excited that you will be returning to learning and commencing MEDD 431 on July 6th. We understand how challenging these last few months have been for you and are grateful for your patience and flexibility. We ask that you please be patient with your preceptors - they are learning how to teach in the new environment as well. I want to reassure you that every student across the country is having the same challenges that you are (based on feedback from clerkship directors during my national AFMC clerkship meetings).
As noted above, you will officially start the MEDD 431 on July 6th with 8 weeks of didactic learning that includes 6 weeks of self-study along with a 2-week Bootcamp. Additionally, we are planning a ZOOM session July 6th in order to help you structure and scaffold your independent study for these specific weeks.
For the 6-week independent study portion of MEDD 431, students do not need to be located at their home site. Rather, you just need to have dedicated internet and computer access.
As such, students are expected to arrive at their home site before or on the following dates for Boot camp:
For VFMP, your in-person training will start on August 17th
For IMP, SMP (Kelowna and Kamloops), NMP and ICC, your in-person training will start on August 24th.
Details with the specifics of the Bootcamp schedule for each site will be provide by email and posted on Entrada once they are finalized. Please note that there are portions of Bootcamp that require students to be on-site (i.e. mask fitting, donning and doffing, missed clinical skills, etc.) and due to class size, require the VFMP students to arrive a week earlier.
You will then begin the clinical aspect of MEDD 431 on Aug 31st, after the C2021 has completed theirs, in order to ensure adequate learning opportunities for your class. We will hold a ZOOM session for your class at the start of Bootcamp which will be a “Welcome to Year 3” session and will contain an overview of clinical and academic learning in MEDD 431.
There is still much planning taking place prior to July 6. For example, we are now in the process of finalizing the C2022 master schedules and we will then work on creating the detailed student schedules. We know that some of you chose your MEDD 431 streams based on the timing of certain rotations and now some of those rotations may be shortened. We can accommodate switches in your stream with classmates and please remember that we maintained all of your elective time for those of you who feel disappointed that a certain rotation is now truncated. Further information on this process will be forthcoming. As well, Student Affairs is always available for advising regarding career planning.
We need to point out that not all of you will be receiving identical learning experiences, but they will be comparable. We needed to leverage the strengths of each site and rotation. Please be aware that for rotations on Rural Family Practice or preceptor private clinics, most care providers are wearing scrubs. Always check ahead of time if possible, but it would be a good idea to be proactive and purchase 2 sets of scrubs for yourself. Our family practice preceptors recommended two providers: MOBB and Scrub Depot. Over time we anticipate that this will be cost saving as you will no longer be wearing your own clothes to work on a regular basis.
Once the C2022 master schedules have been finalized, they will be posted to Entrada along with the C2022 Timeline of Important dates document. We will send out a follow-up email once these documents have been approved and posted.
Again, we are grateful to everyone who worked really hard - including yourselves - to designing a revised curriculum for you to commence learning on July 6 and we welcome you back!
Cary Cuncic MD, FRCP(C), FACP, MSc, MMEd. (She, Her, Hers)
Clinical Assistant Professor, Department of Medicine
Associate Director of Curriculum, Years 3 and 4
Workplace Based Assessment Co-Lead (Interim)
Undergraduate Medical Education
University of British Columbia
I gratefully acknowledge that the land on which I live and work is the traditional, unceded, and occupied territory of the Coast Salish peoples, including the territories of the xʷməθkwəy̓əm (Musqueam), Skwxwú7mesh (Squamish), Stó:lō and Səl̓ílwətaʔ/Selilwitulh (Tsleil-Waututh) Nations.
Bootcamp and when to be at your site (Updated June 4, 2020)
We expect the class of 2022 to arrive at their home site before or on the following dates.
For VFMP, your in-person training will start on August 17. Please make arrangements to start in-person training on August 17.
For IMP, SMP (Kelowna and Kamloops), NMP and ICC, your in-person training will start on August 24. Please make arrangements to start in-person training on August 24.
The Site Leadership Team will provide detailed instruction and schedule by email when they become available. Thank you for your attention to the matter.
The 6-week period starting July 6th to mid-August, before in-person training, will consist of academic half day material and this is completed online and at students’ own pace. There may be optional live online sessions hosted by rotation-leads to supplement learning during this period of independent study.
Clerkship Frequently Asked Questions (Updated on May 19, 2020)
Your FAQs re Clerkship can be found here.
Clerkship Timeline (Updated May 7, 2020)
Minor revisions to the Class of 2022 timeline were shared today. The updated draft model can be seen here.
This model was developed with the consideration for the need for vacation time between year 3 and 4 while preserving elective time based on student feedback. Thank you to all who have provided the student reps with your input; this will be discussed at a clerkship working group meeting and a document responding to common concerns will be released soon. If these revisions raise new points of feedback, please reach out to any of the student reps (Allyssa Hooper, Billy Zhao, Chris Pang, or Richard Xiang).
Curricular delivery in the form of Academic Half Day material presentations will begin July 6th. Students will not be expected to return to their home sites/ICC sites until bootcamp starts, the timing of which is to be determined. Students will begin clinical clerkship with Block 1 of MEDD 431 starting on Aug 31.
Feedback on Return to Clerkship Timetable (Updated on May 4, 2020)
Comments and concerns raised by the Class of 2021 and 2022 on the Return to Clerkship Timetable were presented to the Task Force this morning and discussed. There was broad recognition of the importance of these concerns, and the Faculty along with student representatives will be working together to find solutions. In particular, the issue of student safety continues to be a top priority, and we are working to address risks and develop safety plans.
Points of clarification for the 2022 start of clerkship timeline: (Updated on May 1, 2020)
- We are currently planning for a July 6th start date for MEDD 431 curricular content and for August 31st as the start of the first clinical placement.
- This 8-week period of curricular content will include online academic material and bootcamp. This avoids overlap in MEDD 431 between C2022 and C2021, which clinical staff do not have the capacity to accommodate.
- The academic material of the curricular content is to be delivered over the 8-week period, will be provided online and consist of lecture recordings and other learning tools from all Academic Half Days scheduled in MEDD 431.
- Academic Half Days will be preserved during the year where students will have the opportunity to spiral back to the material they have covered in the curricular block.
- “Bootcamp” will occur for the class of 2022 for a duration of 1-2 weeks within the period between July 6th and Aug 31st. The focus of the bootcamp will be on review of clinical and practical skills, virtual care, and workplace safety.
- In-person sessions for bootcamp will be placed as close to the beginning of clinical placement (i.e., Aug 31st) as possible to minimize travel for students in both the rotational blocks and ICC/Kamloops streams.
- The exact date for when students must return to their sites is to be determined, however everyone will be given 4 weeks notice at minimum. It is unlikely that there will be in-person sessions in July.
Other Updates and Important Items on the Task Force radar:
- The Post Graduate Medical Education Deans (for residency programs) are in active consultation with the MD Undergraduate Deans across Canada to discuss plans moving forward for CaRMS and adapted content to be covered in residency training programs due to COVID-19 changes
- The CFMS (Canada Federation of Medical Students) Presidents have sent a letter of advocacy on behalf of students to all MD Undergraduate and Postgraduate deans in Canada which can be found here.
- The faculty is aware of costs associated with housing/travel for ICC/Kamloops students and will make plans accordingly
- Challenges around rural family practice are kept in mind and all possible contingency plans are being considered
We recognize that the new timeline probably raises many questions. So far, the faculty, staff, and student reps have worked on delivering the entire year 3 curriculum in a compressed timeline and there are still many details to each block that need to be sorted out. These decisions will be influenced by various factors and stakeholders in the coming weeks. The student representatives wanted to express that they feel reassured by the tremendous amount of thought and care put into every decision. We all appreciate your patience through the uncertainty we are facing collectively.
As always, please feel free to reach out to any of the student reps listed below. Here is the Y2 slido: https://app.sli.do/event/iqiscgdd and student reps will be compiling any new questions to be brought up with Dr. Cuncic and Dr. Yee and circulate a FAQ document summarizing answers.
Class of 2022 Student Reps:
Caitlin Blewett, Katie Harding, Allyssa Hooper, Chris Pang, Brynn Walker, Richard Xiang, Rebecca Xu and Billy Zhao
Start of Clerkship (Updated on April 30, 2020)
The Transition to Clerkship Working Group has drafted the following “Principles to Adapt Curricula for C2021 and C2022” Here is a link to the document that outlines the guiding principles which the Working Group will be following.
We are currently planning for a July 6th start date for MEDD 431 curricular content and with August 31st as the first rotational block. Here is a link to the clerkship model currently under discussion and “Bootcamp” is now incorporated into the Year 3 curriculum for the class of 2022 in the period between July 6th and Aug 31st. The focus will be on practical skills, virtual care and workplace safety. Physical distancing will be respected. In-person sessions for bootcamp will be placed as close to the beginning of clerkship as possible to minimize travel for students in both block and ICC/Kamloops streams.
The proposed timeline was developed in consultation with student reps across all years on the COVID-19 Implementation Task Force and Year 3/4 Curriculum Restructuring Working Group as well as various faculty, staff, program directors, and departments. Decisions were made integrating student feedback, challenges at a local, provincial and national level, and the Faculty’s ability to functionally implement this timeline while delivering a robust clinical education to produce competent physicians.
Clerkship Models (Updated on April 27, 2020)
The curricular timetable is being developed with broad collaboration between the Y1&2 Curriculum Subcommittee, Y3&4 Curriculum Subcommittee, program managers, faculty, clerkship directors, and student representatives. These have been created in accordance with the guiding principles of the COVID-19 task force and the curricular working group, with the acknowledgement that all models are bound to the guidelines of health authorities and of AFMC medical schools and residency programs.
There will be ongoing discussion around the clerkship timetable and its implementation in the upcoming days.
Details of the tentative class of 2021 and class of 2022 timetables will be made available to students when approved.
Transition to Clerkship
See presentation: A Conversation on TICE and Clerkship
Dr. Yee is chairing a Transition to Clerkship for Year 2 Working Group, which includes three student leadership representatives, and is working to propose models for a modified Years 3 depending on the date of return.
What we cannot control:
- How long COVID will last and when clerkship can start.
- Clerkship may not start on July 6 and we don’t have enough information to currently predict beyond July 6, 2020.
- You will have 4 weeks minimum notice before clerkship resumes.
- Holmes and Dr. McMillan are working nationally with the other AFMC undergraduate Deans to develop a set of principles that will guide how we determine when we will start clerkship.
What we can control:
- Supporting your transition to clerkship, including elements missed in TICE, potentially with a “bootcamp” prior to starting clinical work.
- Modify MEDD 431 to meet rotation objectives and Year milestones in a compressed time.
- Integrate Years 3 and 4 (we are already doing this with the Class of 2021; they have started Year 4 FLEX).
- Shorten TiPP.
TICE is going ahead as scheduled and will be virtual.
FLEX: See Appendix A
MEDD 422, Clinical Skills - Digital Resource Guide is now accessible on Entrada in the Clinical Skills Community.
Mitigation Strategies for Compressed Clinical Curriculum Year 4 (Updated September 8, 2020)
View document here
Mitigation Strategies (Updated on August 27, 2020)
Mitigation Strategies for Compressed Clinical Curriculum for Years 3 and 4 have been identified, and will be implemented as needed. The mitigation strategies document will be available on Entrada.
Students miss major components of MEDD 431
(due to need to self-isolate or a hospital on COVID lockdown and large numbers need to be removed)
- As much as possible try to find alternative clinical placements if a clinical setting is shut down.
- Complete components of MEDD 431 virtually in real time if possible (only feasible if student is well. Works better if student can for example zoom in on team discussion). See Appendix for MEDD 431 milestones including those that may be able to be completed virtually. This may allow a student to remain on track for their MCQ block examination where possible and on track to complete their Year 3 OSCE. In discussion with RSPS if needed, consider whether student has met competencies of the block.
- For a longer period of absence, students may enter into FLEX (e.g. entire hospital shut down and limited placements available elsewhere). This will mean that they delay the start of their electives, but they will get the same # of electives in total.
- Students may complete MEDD 431 during their noncurricular time. They have 2 weeks over the winter break and 4 weeks between MEDD 431. In addition, their electives will be all one course for them: 24 weeks of MEDD 441. If a significant portion of their noncurricular time is needed, students could then request a 2 - 4 week absence during MEDD 441 to ensure wellness. The current absence policy states that a 2 week absence from a 4 week elective is permitted and thus a 24 week elective would provide ample opportunities for wellness.
Students miss major components of their elective (MEDD 441)
- If students are feeling well, they can be moved into an educational activity that be completed from home, similar to what was done for the class of 2020 when they were removed from clinical learning ½ way through their final elective
- Absences of more than two but less than four weeks will be considered on a case-by-case basis, and may require make-up activities, depending on the timing and impact of the absence. This will be decided through faculty consultation and approved by RSPS and SPRB when necessary.
Promotion (Updated on April 23, 2020)
All students in the Class of 2022 will be promoted to Year 3 upon successful completion of the modified Year 2 requirements, see April 6th updates under the 2022 cohort tab on the UGME COVID-19 landing page.
** Passed by Student Promotions and Review Board on April 21, 2020 **
“The Classes of 2022 and 2023 are deemed to have met all academic requirements for promotion provided they have completed all summative and formative assessments (including MCQ, WBA, and Portfolio). Students in academic difficulty will be offered academic support through usual RSPS and SADS processes”.
** Passed at UGME Committee on April 6, 2020 **
Year 3-4 Risk Register (Updated on May 7, 2020)
The program management team is working with clerkship directors to compile a registry of student activities in the clinical environment. There is ongoing analysis of the likelihood and impact of each risk event paired with consideration of current mitigation strategies and additional strategies that could be implemented. The document is undergoing iterative review by Regional Associate Deans, Assistant Deans, and Administrative Directors. Course leads, Student Affairs, and student representatives will also be providing feedback.
Rural Family Practice (Updated on July 23, 2020)
We recognize that there has been some mixed messaging going out regarding the availability of some Rural Family Practice placements. We wanted to apologize for any confusion this may have caused and would like to provide some clarification.
The pandemic is a fluid situation and there may be changes in the upcoming months. Because of COVID, we cannot "guarantee" any rotations or electives, we will simply try our best to be transparent and to communicate changes in as timely a manner as we are able. If a rotation needs to be cancelled, affected students will be informed and alternative arrangements will be made.
Students will be informed of the current level of lockdown before they go to communities in different situations than the norm in the Province. The Haida Nation has sent out a recent directive that medical students will be allowed to attend their rotations in Haida Gwaii but will be asked to self-isolate for 14 days. Essentially, this means avoiding indoor public areas other than the workplace (while donning PPE) or place of residence. We understand that groceries would be delivered. If you are going to Haida Gwaii, please read the following directive from Dr. Caroline Walker, Chief of Staff here.
Rural Family Practice Placements (Updated on July 21, 2020)
The safety of the communities we serve has been top of mind during the COVID-19 pandemic. As such, we have made the decision to remove RFP rotations that service vulnerable communities including Haida Gwaii. This is consistent with Dr. Bonnie Henry’s guidelines to our program on travel to Indigenous communities. It is too late to reflect these changes on the One45 lottery, however, please keep in mind that these rotations are subject to be replaced with other placements as you are making your decision.
Registration (Updated on May 19, 2020)
In preparation for the return to Clinical studies, you are responsible for online registration at http://www.students.ubc.ca/ for the upcoming 2020/21 academic year. Registration must be completed to continue eligibility for Government Student Loans, UBC Bursaries and Awards & Scholarships.
Year 3 is a two-step registration process:
- SUMMER REGISTRATION - This will start on July 6th, 2020 and is registered in the 20S session. Registration was already completed for the MD Program Year 3 Summer, session 20S for a start date of June 8th, 2020. Because this is a change of dates with no impact on tuition assessment except to defer the due date to July, the Clinical Education Administration Team will work with Enrolment services to adjust your registration directly in SIS.
- WINTER REGISTRATION - Registration for the MD Program Year 3 Winter, session 20W (Term 1 & 2) will open on July 06, 2020. Details will be provided closer to the date.
Please note: you must submit the $100.00 fee deposit and clear all financial holds before you can register for both summer and winter sessions. If you do not pay the deposit first, you will not be able to register.
Information on the payment of fees is available online at http://students.ubc.ca/enrolment/finances/tuition/payment. Tuition is $18 842.12 for the 2020/21 academic year. Please refer to the enrolment services website for information on payment deferrals for student loan recipients, www.ubc.ca àsearch: tuition fee deferral.
Government Student Loans
A separate email will be sent to you with instructions on the new application process for Government of Canada Student Loans. If you have any questions whilst completing your application, please contact Jennifer Fong, Student Financial Assistance Officer for the Faculty of Medicine, at 604-875-5834, toll free 1-877-875-7800, or firstname.lastname@example.org
The FLEX Activity COVID-19 guidelines have been updated based on principles from the UGME COVID-19 Task Force:
- Safety of patients and vulnerable populations
- Safety of our students including immunocompromised students and their families
- Preservation of promotion and graduation timelines
- Compliance with Government of BC and Canada COVID-19 Guidelines.
- Alignment with University of British Columbia and Health Authority guidelines
- Students should work on their projects from home where possible.
Starting March 16, UBC has instructed those faculty, staff and students who are able to work from home should do so, in conjunction with job appropriateness and in discussion with their manager, research lead, or principal investigator. Please discuss with your Activity Supervisor whether you are able to complete your planned Flex project remotely while working from home.
- Students must not enter hospitals or clinical spaces.
Students are not permitted to enter any building where clinical care is taking place in compliance with Health Authority policies and government guidelines around essential workers and services and the principle of maintaining the safety of students. It is also in line with the UBC directive for researchers to work remotely. This applies to FLEX, volunteer, elective and all other activities during the COVID-19 pandemic. Students may enter Health Authority, Public Health and other facilities where there is no healthcare provided, e.g. call centres, with the approval of their supervisor for curricular and approved volunteer activities provided that physical distancing is practiced.
Please be aware that arranging remote access to electronic health records may take time as IT services has to focus on work related to direct patient care.
- Travelling outside BC or Canada
The Canadian government strongly advises against all non-essential travel outside of Canada and between provinces. The Dean’s office has stated that travelling for FLEX projects and clinical electives is considered non-essential. Students should also consider the possibility of borders closing, transportation becoming unavailable, and the availability of support should they become ill while they are away from home if they travel.
- Please practice physical distancing (formerly called social distancing).
BC has prohibited gatherings of more than 4 people.
- Laboratory based Research Projects
UBC is shutting down its labs effective Tuesday March 24. Students are not able to work in a research lab at this time either at UBC or other institutions, but they can switch to a literature review, data analysis or other activities that they can do from home.
UBC is shutting down its labs effective Tuesday March 24. Students are not able to work in a research lab at this time either at UBC or other institutions, but they can switch to a literature review, data analysis or other activities that they can do from home.
- The revised FLEX schedule permits final activities to be submitted after the revised exam dates.
- Students can start their 419 and 429 FLEX blocks during the former exam week, to free up a week at the end of the FLEX block to study for their exams.
- Students are not expected to commit more than 32 hours per week on FLEX projects to allow for 8 hours protected study time.
- The Class of 2021 has maximum flexibility to complete the 128 hours of FLEX activity between April 8 and June 26.