Teaching support and information for faculty roles

This page contains role-specific updates and support information for UGME teaching faculty in a post-COVID-19 learning environment. We are working closely with course leadership and MedIT to update this page daily with information to support your teaching in the UGME.

    • Faculty teaching roles contains faculty and learner instructions and faculty development support and resources as they become available.
    • Technical support and information contains Zoom joining instructions and technical training information and schedules as they become available.

Faculty teaching roles

Faculty and learner instructions

Small group learning interactive sessions not occurring in the clinical setting can be supported using the online conferencing tool Zoom. If desired, the teaching faculty may facilitate the session from a FoM supported video-conference room.

Support instructions for learners to join a session is available on Entrada.

Faculty development offerings

Videoconferencing session guide for presenters, moderators, and participants:
VC_SessionGuide

Key Messages from the CBL Tutor stay-on session:
CBL Tutorials – Transitioning from in-person to Zoom tutorials

Faculty Development is working closely with course leadership to provide targeted faculty support sessions based on faculty teaching role. If you require immediate assistance or would like one-on-one support with transitioning to teaching in a virtual environment, please email fac.dev@ubc.ca to schedule a meeting.

Please reach out to fac.dev@ubc.ca for immediate tutor support needs.

Teaching Resources

Videoconferencing session guide for presenters, moderators, and participants:

VC_SessionGuide

Faculty and learner instructions

Small group learning interactive sessions not occurring in the clinical setting can be supported using the online conferencing tool Zoom. If desired, the teaching faculty may facilitate the session from a FoM supported video-conference room.

Support instructions for learners to join a session is available on Entrada.

Faculty development offerings

Videoconferencing session guide for presenters, moderators, and participants:
VC_SessionGuide

Please reach out to fac.dev@ubc.ca for immediate tutor support needs.

Teaching Resources

Videoconferencing session guide for presenters, moderators, and participants:

VC_SessionGuide

Faculty and learner instructions

Small group learning interactive sessions not occurring in the clinical setting can be supported using the online conferencing tool Zoom. If desired, the teaching faculty may facilitate the session from a FoM supported video-conference room.

Support instructions for learners to join a session is available on Entrada.

Faculty development offerings

Videoconferencing session guide for presenters, moderators, and participants:
VC_SessionGuide

Key Messages from the Portfolio Coach session on March 23, 2020:
Portfolio Coach session-Key Messages

Please reach out to fac.dev@ubc.ca for immediate tutor support needs.

Teaching Resources

Videoconferencing session guide for presenters, moderators, and participants:

VC_SessionGuide

New teaching instructions - UGME Lecture Recording Plan for Online Learning COVID-19

UBC and the Faculty of Medicine has adopted an online learning approach to reduce the spread of COVID-19 in the education community. To support teaching faculty in the delivery of lecture content we have identified three approaches to consider:

Option 1: Using an existing recording

If a lecture recording exists on a topic and the content reflects what would have been taught this year then the recommendation is to use the previously existing lecture recording and no new lecture recording would be created. To verify if a lecture recording exists, please contact Shaun Kevilovski in the Curriculum Management Unit at shaun.kevilovski@ubc.ca.

Option 2: Self-record new lecture

If a new lecture is required due to a significant change in content, it is recommended that the responsible faculty member self-record the new lecture. It is recommended that you use a recording tool such as Camtasia (available to UBC faculty), Voice over PowerPoint, Keynote or another tool as long as the recording can be provided in a MP4 file format. Please submit the final recording to the Curriculum Materials Coordinator Claire Pike at claire.pike@ubc.ca.
If a faculty would like to self-record but would like support in doing so, please reach out to MedIT - Educational Technology at edmedia.med@ubc.ca and we will assist you.

Option 3: Standard lecture recording without learner audience

If a new lecture is required due to a significant change in content, but the responsible faculty member is not comfortable self-recording then the lecture could be recorded in a standard lecture or video conferencing space without a learner audience. As the Faculty of Medicine is following provincial guidance on practicing social distancing this is not a preferred option. That being said, if a faculty member wishes to proceed with this option, please contact MedIT at medit.resourcecoordination@ubc.ca

Faculty and learner instructions

Small group learning interactive sessions not occurring in the clinical setting can be supported using the online conferencing tool Zoom. If desired, the teaching faculty may facilitate the session from a FoM supported video-conference room.

Support instructions for learners to join a session is available on Entrada.

Faculty development offerings

Videoconferencing session guide for presenters, moderators, and participants:
VC_SessionGuide

Clinical Skills Tutorials – Transitioning from in-person to Zoom tutorials

Please reach out to fac.dev@ubc.ca for immediate tutor support needs.

Teaching Resources

Videoconferencing session guide for presenters, moderators, and participants:

VC_SessionGuide

Leadership and Communication Resources

A list of articles suggested by the UGME COVID-19 Information Task Force.

Technical support & information

The Faculty of Medicine is offering the use of Zoom for teaching and learning sessions.

Booking Zoom for teaching/learning sessions

To add Zoom to an existing session, please contact MedIT at medit.resourcecoordination@ubc.ca.

For existing videoconference enabled teaching/learning sessions in the booking system, the Resource Coordination team will reach out to the organizer to confirm booking and help transition to Zoom on a day to day basis.

For new teaching/learning sessions requiring videoconferencing, submit a room request to the Resource Coordination team on the room booking site:

  • For bookings requiring a room: select the desired physical room using RoomFinder and indicate in the notes section “online teaching/learning with Zoom and VC room.”
  • For bookings that do not require a room: go to Room Request and in the notes section indicate “online teaching/learning only with Zoom.”

Joining a zoom session as an instructor

GETTING READY
      • Prepare a day or two in advance for this session
      • Connect using a Laptop or Desktop.
      • Make sure the internet service and device you are using are the same that you will be using on the day of the session.
        • Ideally you should connect using a wired connection – WIFI may have bandwidth problems
      • Use a headset that incorporates a microphone
      • Join a test meeting to familiarize yourself with Zoom

Some instructors at external sites might have issues when they first try to use Zoom. If you receive an error message, you will have to use the browser based version which doesn’t require any downloads.

    Note: Chrome must be used for this to function correctly.

You can join using this method by selecting the link as shown below.

zoom tutorial

Further details regarding this can be found here.

PLANNING YOUR SESSION

If you need practical support and guidance to transition your teaching and learning to online, MedIT’s EdTech team is offering drop-in clinics for faculty to test Zoom as well as get instruction on how to use the tool. A drop-in will take about 10 to 15 minutes.

Clinics run daily Monday to Friday, 10 – 11am , 12 – 1pm and 2 – 3pm.

Click here within the hours posted above to join the drop-in clinic (you will immediately enter the session).

If you require assistance outside of these hours or require immediate support needs, please email edmedia.med@ubc.ca.

 Please note: for all technical support requirements contact the MedIT helpdesk 1.877.266.0666 or medit.servicedesk@ubc.ca

JOINING THE SESSION

If you have issues joining the session, you should join via the audio bridge
Dial: 1-778-907-2071, followed by the Meeting ID and # (Long distance charges may apply)

When you enter the zoom environment you will see the following controls at the bottom of the screen:
Zoom Controls


Video Tutorials

Meeting Controls

Share your screen